K2 Systems Pty Limited (ABN 67 640 799 695) (we, us, our) is a supplier of mounting system solutions for photovoltaic installations in Australia. We are bound by the Australia Privacy Principles (APPs) in the Privacy Act 1988 (Cth) (the Act). To the extent we handle your credit information, we will also comply with the Privacy (Credit Reporting) Code 2014 (Version 2.1) (Credit Reporting Code).
We will collect and hold your personal information in a fair and lawful manner, and not in an intrusive way. Where it is reasonably practical to do so, we will collect your personal information directly from you. We may collect the personal information you directly give us through some of the following means:
However, in certain cases we may collect personal information from publically available sources and third parties, such as suppliers, recruitment agencies, contractors, our clients and business partners, social media and similar websites.
If we collect personal information about you from a third party we will, where appropriate, request that the third party inform you that we are holding such information, how we will use and disclose it, and that you may contact us to gain access to and correct and update the information.
Generally, the kinds of personal information we collect are (noting that the following personal information may be collected about you in your capacity as an employee, director or other representative of a corporate customer of us, as applicable):
As a general rule, we only process personal information for purposes that would be considered relevant and reasonable in the circumstances.
We collect, hold, use and disclose personal information to:
We may also disclose your personal information, including your credit information, to lenders, other credit providers and credit reporting bodies, CreditorWatch (contactable on the details set out below). In particular, we may disclose to CreditorWatch information about you failing to meet your payment obligations or if you commit a serious credit infringement. CreditorWatch may include any information provided to it by us in reports that are then provided to other credit providers for the purpose of such credit providers assessing your credit worthiness. Our disclosures of your personal information to third parties are on a confidential basis, in accordance with relevant non-disclosure agreements, and/or otherwise in accordance with law. We may also disclose your personal information with your consent or if disclosure is required or authorised by law.
CreditorWatch can be contacted:
We will not use or disclose your personal information for any other purpose unless you have consented to that use or disclosure.
We will hold personal information as either secure physical records, electronically on our intranet system, in cloud storage, and in some cases, records on third party servers, which may be located overseas. Credit eligibility information, such as information we receive from CreditorWatch for the purpose of assessing credit worthiness, is stored through equally secure methods set out in this paragraph 4.
We maintain appropriate physical, procedural and technical security for our offices and information storage facilities so as to prevent any loss, misuse, unauthorised access, disclosure, or modification of personal information. This also applies to disposal of personal information.
We further protect personal information by restricting access to personal information to only those who need access to the personal information do their job. Physical, electronic and managerial procedures have been employed to safeguard the security and integrity of your personal information.
We will destroy or de-identify personal information once it is no longer needed for a valid purpose or required to be kept by law.
Like most businesses, marketing is important to our continued success. We believe we have a unique range of products and services that we provide to customers at a high standard. We therefore like to stay in touch with customers and let them know about new opportunities. We may provide you with information about new products, services and promotions either from us, or from third parties which may be of interest to you.
We will not use or disclose credit related personal information for direct marketing purposes except to the extent permitted under the Act, for the purpose of CreditorWatch assessing your eligibility to receive direct marketing communications sent on our behalf. You may make a request directly to CreditorWatch not to use your credit related personal information for these purposes.
You may opt out at any time if you no longer wish to receive commercial messages from us. You can make this request by contacting our Privacy Officer or through any opt-out mechanism contained in a marketing communication to you.
You may contact our Privacy Officer to request access to the personal information that we hold about you and/or to make corrections to that information, at any time. On the rare occasions when we refuse access, we will provide you with a written notice stating our reasons for refusing access. We may seek to recover from you reasonable costs incurred for providing you with access to any of the personal information about you held by us.
We are not obliged to correct any of your personal information if it does not agree that it requires correction and may refuse to do so. If we refuse a correction request, we will provide you with a written notice stating our reasons for refusing.
We will respond to all requests for access to or correction of personal information within a reasonable time.
Where necessary to resolve a request for correction of your credit related personal information, we may also consult with other relevant entities, including but not limited to CreditorWatch. Our use or disclosure of your credit related personal information for correction purposes is permitted by the Act.
From time to time we will engage an overseas recipient to provide services to us, such as overseas based service providers and cloud-based storage solutions. Please note that the use of overseas service providers to provide services and store personal information will not always involve a disclosure of personal information to that overseas provider. However, you acknowledges that your personal information is likely to be disclosed to recipients located in the Germany for purposes necessary or useful in the course of operating our business. By providing us with your personal information, you expressly consent to the us disclosing your personal information to third parties located outside Australia whereby a) APP 8.1 will not apply to such disclosures, b) we will not be accountable under the Act, c) you will not be able to seek redress under the Act, d) the overseas recipient may not be subject to any privacy obligations or to any principles similar to the Australian Privacy Principles, e) you may not be able to seek redress in the overseas jurisdiction; and f) the overseas recipient may be subject to a foreign law that could compel the disclosure of personal information to a third party, such as an overseas authority.
If you have any queries or objections to such disclosures, please contact our Privacy Officer on the details set out in paragraph 9.
We take all complaints seriously, and will respond to your complaint within a reasonable period.
If your complaint relates to credit related personal information and/or our failure to comply with our obligations regarding credit related personal information under the Act and/or the Credit Reporting Code:
Our Privacy Officer will commence an investigation into your complaint. You will be informed of the outcome of your complaint following completion of the investigation. In the event that you are dissatisfied with the outcome of your complaint, or an extension to the time in which we will resolve it, you may refer the complaint to the Office of the Australian Information Commissioner:
The last update to this document was 7 June 2021